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From printer ink to rent, business ownership comes with a lot of costs. Luckily, determining how much it’ll cost to start and grow your business is easier than you think—all it takes is a little planning. Keep reading to find out how to identify your costs and get a close estimate, which will help you out in the long run.
Content in this Article
Types of Business Costs Start-Up Costs Examples Working Capital Costs Examples How to Calculate Working Capital Benefits of Calculating Your Costs Cash Flow Planning Cash Flow vs. Profit Tips for Creating a Cash Surplus
There are two types of costs you’ll want to estimate before you invest a lot of time and money into your business idea:
Start-up costs include things like:
Tip: If you’re buying a business or franchise, your purchase price is your start-up cost, as the costs listed above are usually included in the asking price.
Keep in mind that different industries and business types will have higher start-up costs. For example:
Web Developer - Low Cost
A web developer may only need a few relatively inexpensive things:
Builder - High Cost
A builder may require more or pricier items:
Working capital costs include things like:
Follow these simple steps to determine your working capital costs:
Tip: Once you know how much you’ll need, explore the six ways to finance a business.
Determining your start-up costs and working capital needs early on is important for a variety of reasons. For example, it can help you:
Knowing what your cash flow will look like for your first year can help ensure that you have the funds you need to operate your business—and avoid surprises when your tax bill comes. Plus, this can help relieve some of the financial stress you may feel as you start and grow your business. You can use our Business Cash Flow Tool or the Cash Flow Forecast template to estimate cash flow for your first several months in business.
It’s also important to know the difference between the cash flowing into your business and your net profit, which ultimately is what you are taxed on.
Tip: Calculate your profit with this simple formula: Profit = Total Revenue - Expenses
Here’s an example of how they compare:
You start your business and have sales of $100,000 with running costs of $60,000 during the year, and you buy a $40,000 piece of machinery. As far as you are concerned, you’ve made zero profit ($100,000 sales – $60,000 expenses – $40,000 machinery).
But that’s cash flow, not profit. As the machinery will last more than a year, you must depreciate the asset over time, and you can’t deduct the whole lot at once. If the rate of depreciation is 10%, then the cost will be $4,000 for the year ($40,000 times 10%).
Your profit will now be $100,000 less $60,000 in expenses less the $4,000 depreciation, which equals $36,000. You will need to report to the CRA a $36,000 profit and pay tax on that amount.
No matter what industry you’re in, it’s nice to have extra cash in case sales are down or expenses are up. Before adding in your own capital or taking out a loan, consider these ideas for creating a surplus:
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